Habits

A 21-post collection

Don’t stop

I’ve been away for a week, and whenever I travel I tend to find time to pause a little.

I love to stop and break from routine every now and then.

Being in a different place gives an incredible opportunity to see how different people and different cultures act differently. Perhaps more interesting is what stays the same across countries and cultures.

A realisation I’ve come to is that so much of the world we live in is built on the assumption, or perhaps the hope(?), that we don’t stop to think.

Don’t stop to think about where the ham in your ham sandwich comes from.

Don’t stop to think about why that t-shirt is only £4.

Don’t stop to think where that plastic water bottle will end up after you’ve used it.

Don’t stop to think what that packet of crisps will do to your body.

We live in a world where we are surrounded by nudges — both big and small — to act in a certain way.

It’s normal to buy a plastic-wrapped cheese and ham toastie at the airport.

It’s normal to buy clothes from Primark.

It’s normal to drink a plastic bottle of Coca Cola.

But today’s normal won’t be normal forever.

It once was normal to smoke cigarettes. It once was normal to drink pints of ale all day.

You don’t have to act like today’s normal is OK. You don’t have to accept “what everyone else does” as the only way.

To change the world for the better takes awareness and understanding. But it also takes courage.

Changing the world starts with the smallest of questions and individual decisions.

Other things

Jony Ive (who previously led design at Apple) gave a wonderful interview with Patrick Collison at Stripe Sessions this week.

It’s wonderful to see Jony making a few more public appearances lately. His opinions and thoughts are greatly needed as a counterbalance in the world of technology today.

A few comments that really stood out to me:

  • While you may not always sense care in a product, you tend to sense carelessness.
  • Finishing the back of the cabinet: it’s what we do as makers when no one is looking. That’s why it matters.
  • What often kills ideas is people’s urge to express their opinion.
  • Make things for your colleagues. It could be breakfast, a cake, or a tool or product. That’s how you can care for your fellow workers.
  • There is more to making a product than to deliver something functional. We owe it to our species to do more than that. To do otherwise is a waste.
  • Everyone can have an opinion on design. That is easy. But that does not mean everyone’s opinion should be treated equally.
  • The worst place to make product decisions is in a conference room! Nobody has ever wanted to spend more time in

34 lessons

I’m turning thirty four years old. I had been meaning to write a post on my birthday for at least four years, so it’s long overdue that I get my typing fingers out and commit myself to writing this.

Let me be abundantly clear: these are not lessons I have fully learnt. But they are lessons that I hope will prove as useful to you as they have to me.

What started as a ”30 lessons at 30” post has turned into “34 lessons at 34”.

Which is a wonderful tee up for lesson one…

1. Start today

The best time to plant a tree was thirty (four) years ago. The second best time to plant a tree is now.* Get started and stop thinking you're too late.

2. Get a coach

Find someone who can support you, listen to you, never judge you, and help you be the best version of yourself. I have worked with a coach on and off for the last four years. In that time I have become clearer than ever about what I want from life, I have co-founded a new endeavour, proposed to my partner, become fitter and healthier than ever before, and I feel more comfortable than ever in my own skin. For me, coaching has given me the space I didn't realise I needed to explore and articulate my thoughts. You can solve so many of your challenges if you give yourself the space and ask the right questions.

3. Wake up earlier

Wake up early — you can be a morning person if you fix your evenings. I believe I am naturally a night owl, but I love an early morning when I can do it. Earlier dinner, earlier bed-time, reducing screen time, and a consistent routine seem to be the path to earlier mornings for me.

4. You can run a marathon

You can run a marathon, but you need to put some trainers on first. Master putting your kit on and the rest will get easier. I still don't really think of myself as "a runner", but I find immense satisfaction from running.

5. Write a diary

It’s therapeutic and develops like a second brain. I can look back on any day in the last year and recall the tiniest details I noted down. Magic. Much like coaching, it enables me to clarify my thoughts and spot patterns in how I approach situations.

6. Take a break

Take a break – don’t quit. One day may be all you need to check in with yourself and get yourself back on track.

7. Overnight success is easy

Overnight success is easy once you’ve spent years (or decades) practicing, building, failing, and learning.

8. Build habits

Build habits a day at a time. This applies to both good and bad habits. Acknowledge what triggers both, and try to avoid living on autopilot with all of them. Small changes can compound

Reflecting on 2024

As is often the case, the Christmas period was a busy one, full of delightful moments with loved ones. I wanted to write a little about 2024 in 2024 but, predictably, I ran out of time.

We are just teetering on the edge of ”Happy New Year!” being a stale greeting, so it’s now-or-never for me to share a look back at 2024 and jot thoughts down about the year ahead.

Highlights of 2024

2024 has been a momentous year for me, with some life-defining moments I will never forget.

Engagement

I don’t think my partner would forgive me if I didn’t put this at the top of my list.

In January I took a trip to Rome and proposed. In fact, it was on this very day last year.

It felt like a dream, and was a moment I had envisioned for a long time. Somehow I managed to keep it secret, even though my partner fiancée is a rather impressive detective!

There's not a detail about the weekend I would change. It underscored my love for the person I am choosing to spend my life with, and for Italy!

Running and exercise

Accountability

Both 2023 and 2024 have been big years for my exercise regime. Early in 2023 I began working Daily Body Coach, run by a friend of mine. The experience has driven me to achieve things I never thought possible. I've transformed my attitude to fitness, to eating, to routines, and have been blown away by the results.

While DBC was not specifically about running, it clearly had an impact here. I have written about running before, and while I didn't run a marathon in 2024 it was still a personal-record-breaking year for me.

Half marathon

I took part in the Royal Parks Half marathon and completed it in my fastest time yet. I wrote a piece shortly after this about why I run.

The Hardest Mile

I also completed an event called The Hardest Mile. It's hard to describe this as anything other than ridiculous. The challenge is to get around a running track four times in an hour. Does that sound hard? No. Not until you add in the small detail of how you get around each lap:

  1. Burpees
  2. Lunges
  3. Bear crawl
  4. Run

It was brutal! Once it was over, and I made my way home on a rail replacement bus service, I reflected. When I was at school, or even just a few years ago, I would never have even contemplated doing something like this.

Parkrun

Parkrun has also been a mainstay of my weekly routine. Almost every Saturday, I get down to my local park and run 5km.

If you've never heard of Parkrun, I can't recommend it enough. It's a free, community event where you can walk, jog, or run 5km around your local park. You can volunteer or spectate as people make their way around, and they happen all around the world.

Having taken part in Parkrun

Why I run

I was proud to run another half marathon over the weekend: the Royal Parks Half in London.

Seeing the city I love from the viewpoint of running the streets on a race day is wonderful: no cars, no trucks, no buses.

Instead, the roads are filled with people pushing themselves mentally and physically, and crowds of people — parents, children, friends, and strangers cheering you on.

How I got into running

As I ran around I thought to myself about my journey as a runner.

How did I go from avoiding running at all costs, to running a marathon?

I never used to like running.

At school I hated running.

I would always set off too fast and wear myself out.

I’d try to do anything possible to get out of running: volunteer to be a timekeeper, pretend to be a little unwell, or switch to another sport entirely!

As school finished, I started to change my attitude to running. I learned to pace myself, I started to measure my progress with apps and then my watch, and I embraced the sense of achievement when completing a run.

I became increasingly addicted to measuring my progress. For better or for worse, once I got an Apple Watch, I simply had to complete my Fitness Rings. Running became a great way to keep my streak going and give me a sense of achievement week-in, week-out.

I then came across Parkrun, a series of wonderful volunteer-led runs that happen every Saturday in parks across the U.K. and around the world.

I started to realise: the more I ran, the faster I became. And the faster I ran, the better I felt.

What I have learned from running

There are so many aspects of running that I find to be applicable to other parts of life.

Measurement leads to improvement

When you measure something it helps you understand it better, which forms a basis to improve it.

Just do it

The first draft (or run) is always rubbish. No one starts out as a pro. But to become a pro, you must start. Whatever it is you want to achieve, you have to just start.

Consistency is key

Once you start something, you are rarely any good at it for a while. You must keep going. You must repeat. You will still fail many times, but you pick yourself up and you go again. Consistency is boring, but crucial for running, fitness, any most positive changes in life.

Unexpected rewards for effort

Running longer distances has enabled me to run faster. Often improving in one area can lead to unexpected improvements in other areas.

Don’t compare with others

I don’t run to be faster than anyone else. I find it can help to run with other people for encouragement, and healthy competition. But I am always running my own race: to do the best I can. If I do that then I will always be proud.

Make it easy to

Journaling — how and why I keep a daily diary

Whether you call it journaling or reflection or writing a diary, I think of them in the same way: making time to reflect on your day, and keeping a record of what you did and how you felt.

I’ve been keeping a daily diary for years, and it’s one of the habits I’m most pleased to have maintained.

Journaling for memory

I can point to almost any day in the last few years and learn what I did, how I felt, and understand what was on my mind.

Every now and then, I’ll compare my current day to the same day one or two years ago. I’m frequently amazed at how issues and challenges that seemed insurmountable rapidly fade away into distant memories, or are completely forgotten until purposefully being resurfaced.

It’s a good reminder to keep my current fears in check.

Journaling for self-awareness

Journaling has enabled me to become considerably more self-aware.

I can see patterns of behaviour, consistency in what causes me to have a good or a bad day, and an awareness of what makes me excited or anxious.

I have learned how exercise, diet, and weather affect my mood. I’ve learned how creativity and socialising and alone-time affect me in different, and unexpected ways.

Journaling for thought development

Something I often need to remind myself is that journaling can be an incredible way to process my thoughts.

When I’m overwhelmed or stressed, it can sometimes feel like there is no good path forward. I could become frustrated or waste hours in an unproductive state fretting over my next move.

Journaling can sometimes feel like a cheat code for escaping this sense of overwhelm. If I can detect the feeling then I’ll try to find a quiet moment to write what’s on my mind in my journal.

Sometimes, just writing out all of the things worrying me is an incredible shortcut to clarify what’s bothering me, and can help me prioritise what’s most critical.

If I’m really stressed about a situation, I’ll attempt to answer some templated questions that will pull more thoughts from my mind. Often, framing a difficult decision with the question of “What’s the worst possible outcome?” can be enough to make progress.

Resources for journaling

Apps and resources that have helped me over the years:

  • Apple Notes — one of the most underrated apps on the iPhone. I used Notes to maintain a daily journal for over a year. It’s often the fastest way to jot a thought down.
  • Apple’s Journal app — for over a year Apple has offered a Journal app, with helpful hints and automatic suggestions. I love that it’s “moment” based rather than day based.
  • State of Mind on iOS — at a similar time to rolling out Journal, Apple introduced a method for logging your state of mind to Apple Health. You can set up reminders and a widget on your Lock

Ultraprocessed food and how to avoid it

I recently read a book called Ultraprocessed People and I’ve been telling almost everyone I know about it ever since.

Ultraprocessed Food, or “UPF”, has been in the news for some time, and it may induce a yawn for you to hear more about it.

But reading the book has enabled me to go deeper on the topic than the news headlines. I’m no longer just curious about UPF, I have genuinely changed my outlook and approach to nutrition as a result of what I’ve learned.

A short summary of ultraprocessed food

Over the last 100 years, we have grown to become inundated with “food” that is made up of stuff nothing like the raw ingredients we would find in our kitchens.

The situation has reached a point where it’s hard to go a single meal without consuming something that’s the output of a system focused on mass production, high profit margins, aggressive marketing, and crucially, of low nutritional value.

Most UPF is not truly “food” in the sense that our bodies can’t always fully understand it. UPF is often engineered to give a quick hit of taste, appealing to our senses thus encouraging us to crave that hit time and time again (see: Pringles, and their tagline “once you pop you just can’t stop).

It’s this way because most companies prioritise profit and growth over everything else. Why does shop-bought ice cream have bacterial slime in it? To help it keep its structure and stop melting so easily during transit between distribution centres, supermarkets, and our own homes. I.e. to optimise the supply chain.

The book is pretty clear: UPF is bad for you! But if you want, you can find ways to disprove that. And there are many vested interests (every large name in food manufacturing) to seed as much doubt as possible into this notion.

If you want a healthy diet, eat a variety of lots of plants, cook your own meals from scratch, and minimise eating Ultraprocessed food.

As far as I’m concerned, there are few things more important for health than what we choose to consume. Changing your diet (not just going on a diet) can have tremendous consequences for your health.

Beyond ourselves, though, the consequences of us reducing UPF consumption seem to be extensive: healthier diets, reduced demand on our health service, less packaging, less litter, a more sustainable approach to farming, and more.

Here are a few other takeaways from the book.

Cooking at home

If you’ve been following my recent posts, you might remember I’ve also been paying closer attention to my spending habits.

UPF can be cheaper than “proper food” sometimes, but the tradeoffs generally aren’t worth it. All in all I’ve found it hard to eat more cheaply and healthily than eating at home and cooking your own food.

Fortunately I love cooking. I haven’t always been into cooking, but I’ve

Strict evenings, early mornings

After acquiring an old-school alarm clock, this week I’ve been paying close attention to my routine.

I’ve never truly been a morning person.

But lately, due in part to having more on my plate (a dog to walk, a partner to look after, and a lack of hot water) I’ve been finding I desperately need more hours in the day.

What I was forgetting was that my evening hours were not well spent. After a long day I’m often tired and lacking motivation. All I really want to do is chill, put my feet up, and watch Slow Horses (or some sort of TV show that is far more trashy!)

My routine was stacked against me: hope (and fail) to do productive, valuable tasks at the end of the day, end up spending too long watching nonsense (aside from Slow Horses — it’s anything but), and then look at my phone and realise I should be in bed… Then end up getting drawn into my phone and realising I should have been in bed an hour ago.

Strict evenings

So I’ve made my evenings stricter. Earlier dinner, less TV, and then as little screen time as possible.

What’s really helped is deliberately putting my phone in another room to where I sleep. I completely removed my charger from the bedroom to avoid having any excuse for bringing my phone to bed.

Bedtime is now a deliberate cut off from screen time.

It’s just me and my alarm clock. And my partner too, I guess!

Calm mornings

What I’ve started to find, after a few weeks, is nothing short of a miracle: I’m actually starting to wake up earlier!

What I love about my mornings now is the tranquility of being awake when no one else is.

No sounds, no chaos, no tasks, no emails.

Just me and my thoughts.

I’m finding I have an hour or more most mornings where I can think, review, reflect, and ponder. I can wander aimlessly in my mind. I can wonder, too.

I’m realising how desperately my mind needed this space to breathe.

Here’s to a calm week ahead.

Other things

  • Brad Pitt and George Clooney in the south of France discussing their careers.
  • What is Founder Mode? Paul Graham of Y Combinator shared an essay outlining how the founder of AirBnB runs differently to most conventional organisations led by managers.
  • After the elation of achieving a milestone with my running last week, I was in awe of someone else this Saturday. I witnessed a blind runner with a guide, and saw how they sped around 5km at the same time as me. There are no limits but those we set ourselves.
  • Perhaps soon your emails might have an expiry date?

Quote

"The best way to make your dreams come true is to wake up." — Paul Valery (a French poet)

Gratitude for normality — Weekly Review

My partner had an operation on her foot this week and it means she can’t walk on it for a few weeks. She’s on crutches and resting up, and otherwise doing well.

It’s incredibly easy to take one’s regular routine, limbs, and life for granted.

I’m often curious and hungry for the next thing, to do more, explore more, achieve more. But this week has been a good reminder to reflect on what I have, and what bliss normality looks like.

It’s easy to forget how helpful two working legs and feet are until you see a loved one suddenly having to operate normal life without them.

My partner and I, to a lesser extent, have experienced a change to our routines. Because my partner has been less mobile, her parents visited for the week to help us both out.

Having in-laws stay has been helpful for many reasons, but it has also been a good reminder of how much I appreciate my own space. It’s also been an insight into how different people have different habits, lifestyles, schedules, and more.

There’s an old joke that I was reminded of: What’s the difference between in-laws and outlaws? Outlaws are wanted!

But, joking aside, I have been feeling very fortunate this week to be surrounded by such a wonderful group of people in my life — family, friends, and colleagues.

Here's to normality resuming soon.

A few other notes

  • We got the team together on a boat in London for our summer social. It was so much fun, even if it was windy and not-at-all like summer.
  • Fred Again at Reading — really cool, fun DJ set with a huge crowd having a great time.
  • How did Roman aqueducts work? I stumbled upon this explainer and it's incredible how precise the engineering was.
  • I bought an alarm clock to discourage me from bringing my phone to bed with me. Let’s see how I fair with my evening and morning routine now…

Quote

“I am always doing that which I cannot do, in order that I may learn how to do it.” — Pablo Picasso

An interview on the Misfit Founders podcast

The incredibly generous and supportive Biro Florin recently invited me on his show Misfit Founders.

The show was filmed in his beautiful house in Brighton, UK, and we chatted about building a SaaS business, and a whole lot more.

It's the first time I've spoken at length about our work on EcoSend and how GoSquared fits into a bigger picture more than ever.

It's a very long show (the best part of two hours!) so if you have the time, I hope you enjoy it.

Thank you Biro, for inviting me on, and helping to set my life goals for a podcasting setup like yours!

Where do you find inspiration to write?

Every so often, I feel at a loss when trying to figure out what to write about.

I frequently feel uninspired and lacking in ideas, so I will go weeks, possibly months without writing.

But there’s a great source of material I haven’t turned to enough: questions.

Whenever I speak at an event, or meet another founder, or really, anyone, I’m usually thrown a question of some sort.

I’ve started to note these questions down, as they’re the perfect starting point for topics to write about.

I’ve found that writing answers to questions I’ve been asked has three valuable advantages:

1. Writing addresses my frustration

If I had more time, I’d have written a shorter letter. — Blaise Pascal

When I’m asked a question, typically I must think on my feet.

Occasionally, that works OK. But sometimes, about 2 minutes after I’ve answered the question, I’ll realise I had something better to say on the topic.

There’s no rewind, or “edit” button for live conversation.

It can be incredibly frustrating!

By retrospectively writing an answer to questions I’m asked, I can address my frustration by giving a better answer.

2. Writing helps form better answers

I find writing to be a fantastic way to clarify my thoughts.

It forces me to consider something on a deeper level. The act of writing can crystallise a topic for me.

It’s correlated to the way I like to learn: if I must teach someone about something, it will absolutely force me to learn more about that thing.

I’ve often found that teaching others is the best way to teach myself, but it always feels like cheating!

3. Writing multiplies my impact

I’d like to think another benefit of turning these questions into written articles shared here, is that I can be more helpful to you, the reader of this blog.

When I have a chat with a friend, or when I am fortunate enough to speak at an event, I often think “gosh I wish that was recorded, the conversation could have been very helpful for more people.”

A wonderful thing about writing is it tends to last a lot longer than audio or video. It’s easier to find via search, and can more easily be edited to bring it up to date.

Some questions I have written answers to

Some questions I need to write answers to

  • Why are you building an email marketing tool, when it’s one of the most crowded markets you could possibly enter?
  • What’s driving you after so many years to keep doing GoSquared?
  • How have your values influenced your decisions and lifestyle recently?
  • What advice do you have for someone starting out on their own startup journey?

Do you have a question for me? Please

Consistency is boring

"It looks almost the same as the last one!"
"It's surely not worth upgrading from last year's model!"
"Apple has really lost its ability to innovate lately."

Another year, another iPhone.

But this is how Apple rolls.

People remember the exciting moments. People get excited for the shiniest things.

But often, success comes from the boring: being consistent, executing relentlessly, not letting things slip.

Apple may not be able to hang on to their success forever, but since 2007 they have shipped at least one new, successful model of iPhone every single year. They didn't even let a global pandemic get in their way.

They’ve never once slipped up — no exploding batteries, no massively unpopular designs, no unexpected huge delays.

That’s boring, but that’s a big part of what has turned the iPhone into a business that generates $200 billion per year.

Most of us aren't running a global consumer electronics business, but I think there's something to take away for all of us — whether you're a founder, an employee, or just trying to improve in your personal life.

Often the success comes not from a single moment of genius, but from the compounding effects of showing up consistently and not giving up.

"We are what we repeatedly do. Excellence, then, is not an act, but a habit." — Aristotle

Reflect, recharge, and go

By the end of 2022 I was feeling exhausted. I desperately needed a break.

I'm uncertain if I really got a considerable break over Christmas — we hosted Christmas at our house for the first time, I cooked for eight people, and we headed up to Scotland for New Year celebrations.

It was fun, but it wasn’t entirely relaxing.

It was different, though — different to the usual schedule of work, the usual stress and the usual ups and downs of a working week.

Critically, I managed to reflect on 2022, and I spent some time thinking about 2023.

I’ve started January of this year with a few intentions:

  • Don’t eat meat (at least for January)
  • Exercise daily
  • Get to bed by 10pm
  • Wake up before 7am

We’ll have to check in on these as February rolls around, let alone January 2024. But I have intentions and I am feeling positive about all of them so far.

Upon further reflection though, I know I am guilty of a cycle — every January, I feel re-energised, I start afresh, I have great intentions, and I carry them out. I’ve even written on this blog about them (often I write when my energy is highest, too):

Perhaps my more profound realisation heading into 2023 is that even the greatest of intentions can be weighed down and held back — by external forces, by lack of energy, by drifting without realising.

Why don't I have any intentions as September rolls around? Why did my writing, my exercise, my routine fall off mid-to-late last year? Why does that happen almost every year?

In 2023, my most important intention is to not wait until December to reflect, recharge, and reassess myself.

There is too much I want to achieve in this life to let a month slip by.

I will take more time to check in with myself, to reflect on how I’m feeling, how I’m spending my time, and to recharge my batteries to make every day count.

Here’s to a fulfilling 2023.

Episode 14 of Lost and Founder — The January Blues

In my first episode of Lost and Founder of 2022, I talk about how I’m getting through the darkest month of the year, and why January can actually be a great time reflect, reset, and build a stronger you for the year ahead.

I always find January a tough month — all the fun and excitement of Christmas and new years is over, the weather is awful, it’s dark outside, and to top it all off we’re still in the midst of a global pandemic.

But fear not, there’s a world of opportunity out there! I’m spending some time at the start of January to reflect on 2021. I’m not setting myself huge audacious goals because I don’t know what the future holds, and I know the chances of success are low unless I use my previous experience to inform my future actions.

Don’t get caught up in all the “new year, new you” nonsense — be careful what you read on social media! Instead, look at yourself, spend time reflecting on your own successes and where things could have gone better, and use that to channel your next steps as you enter the new year.

Actions / take aways

  • Go easy on yourself — the last two years have been hard on all of us.
  • It’s never too late to reflect — if you haven’t already, you still have time to reflect on 2021.
  • You don’t have to make new years resolutions — instead get clearer on your values.
  • If you are clear on your values, channel your thinking around small habits you can adopt day by day rather than setting huge unwieldy goals.
  • Give yourself something to look forward to at the end of January — like a trip to somewhere you like, a gift to yourself, or some other treat.

Thanks, and see you next time!

Music: Jakarta by Bonsaye. Podcast hosting: Transistor.

The crippling fear of hitting “publish”

“I am always doing that which I cannot do, in order that I may learn how to do it.” — Pablo Picasso

I’ve been feeling it increasingly — I’ll put a tweet together, a short article, maybe even a visual piece of work. I’ll be feeling pretty good about it, and then the time comes to hit “publish”…

That’s when the fear creeps in. What if this is rubbish? Is this going to offend someone? Will it be misunderstood? Will people judge me for it?

It’s been enough to make me undo all my work and not hit publish on countless occasions.

I know I’m not alone on this — even the best feel it to some degree whenever they’re about to publish their work.

I keep trying to tell myself, though: don’t let it stop you.

Usually, the worst thing that happens is no one cares. Everyone looks the other way and gets on with their lives.

No one cares as much about you and your work as you do.

With that in mind, I urge you (and my future self) to overcome that fear next time by hitting publish. It’s the fastest, most effective way to learn, iterate, and improve.

Episode 11 of Lost and Founder — What to do when Everything Breaks

After a brief hiatus, I'm back for the eleventh episode of Lost and Founder.

This week I share why it's so important to take a break, to rest, and recharge your batteries.

I’ve spoken a lot about habits and healthy routines on the podcast in previous episodes, but this week I wanted to change the focus to what happens when you fall out of touch with those routines and start to feel overwhelmed.

It's so important to give yourself time to rest and recharge — it's only by pausing you can truly reset and move forward stronger.

As the renowned street artist Banksy once said: "Learn to rest, not to quit."

Actions / take aways

  • Find ways to check in with yourself to understand how you're feeling.
  • If you feel you're overwhelmed or struggling, don't be afraid to pause and rest.
  • Every so often a reset is what you need — take the time you need to get back on track.
  • You might not need a holiday — sometimes just a day to yourself can help.
  • If you've been stuck in the same surroundings, try getting into a different environment — a coffee shop works for me.

Thanks, and see you next time!

Music: Jakarta by Bonsaye. Podcast hosting: Transistor.

Episode 10 of Lost and Founder — Time Management

We've reached the considerable milestone of episode 10 of Lost and Founder — thank you, dear listener!

In this episode, I talk through what I have learned about time management — from how I’ve been using my calendar instead of a to-do list, to the importance of making time for reflection each week.

I hope you enjoy the show — even if I say so myself, I felt like this was a good one.

“The secret to doing good research is to always be a little underemployed; you waste years by not being able to waste hours.” — Amos Tversky

Actions and take aways

  • Take time each week to reflect, and map your time. Book in 15 minutes this week.
  • Try using a calendar instead of your to-do list to plan your tasks.
  • Keep meetings to fixed days in the week — like Mondays and Tuesdays, to free up your other days for deeper work.
  • Wrap up meetings with 5-minute breaks in between to refresh and re-energise.
  • Close your email and only open it at fixed times in the day.
  • Enable "Do Not Disturb" on your devices.
  • Don’t be afraid to pause, and make time for you. You can’t spend every waking hour being productive — you will eventually crash.
  • We each have different limits — so try to find what works best for you.

Thanks, and see you next time!

Music: Jakarta by Bonsaye. Podcast hosting: Transistor.

Episode 9 of Lost and Founder — Finding Focus, Writing, and Habits

In episode 9 of the Lost and Founder podcast, I share why it's so hard to find and regain focus in a business and how I'm working to address it.

I also explain how writing helps me break down complex topics, and revisit some of the habits I've been working on over the last few weeks.

Focus

  • It's really hard to gain once you lose it as a business.
  • Loss aversion can hold you back from making the right decisions.
  • You often lose focus for good reasons — regaining it can cause people to be short-term frustrated. Difficult transition, but the long-term benefits are almost always worthwhile.
  • Not everyone will be happy in the short-term, and that’s OK — as long as you take their feedback onboard, understand it and address it as best you can.
  • Focus is hard!

Writing to learn

  • How Ulysses (a writing app) has helped me achieve my goal of writing 200 words a day.
  • Writing helps me understand topics better.
  • Writing forces me to learn — if I want to teach and share with others I need to understand the subject better.

Habits

  • Skipping — not done enough in the last few weeks, despite feeling great when I was doing it. My goal is now to aim to do a shorter time skipping and bake it into my routine.
  • Writing — going well. Writing 200 words a day, thanks to encouragement from Ulysses.
  • Blocking time in my calendar, instead of using a to-do list — has changed a lot about my approach to time management.

Actions / take aways

  • Focus is about saying no to really good ideas.
  • Be clear on what you want, and what your priorities are — so spend time on those.
  • Don’t be afraid to take time out to get clear on what is important to you.
  • Challenging topic you're struggling to understand? Try to write it down. Scribble it, type it, and you’ll likely find it helps you clarify your thinking.
  • Try breaking down your habits into the smallest possible activity. Don’t give up.

Thanks, and see you next time!

Music: Jakarta by Bonsaye Podcast hosting: Transistor

Should you use a todo list?

My todo list today.

I’ve lived my life with a daily todo list for over 10 years.

In fact, I put a video together to help you get started with Things for managing your todo list.

I get a small dopamine hit whenever I check an item off my list. I have built into my muscle memory the keyboard shortcuts to record anything anyone mentions to me that I’ll need to action in the future.

But every day I still finish with items unchecked. It gets me down and it stresses me out.

Earlier this week, several people sent me this post on how a CEO manages their time and it made me question my obsessive todo list usage. Is it really helping me? Is it contributing to me feeling down? Is it actually holding me back from focusing my time on what I need to do?

For the last few days I experimented with deliberately blocking my time on my calendar for the important work I needed to focus on. I have dabbled with this approach in the past but kept one foot in the “todo list” camp and it didn’t stick.

What I found from a few days last week was eye-opening:

  • I was more conscious of the tasks I put into my calendar (everyone on the team can see my calendar if they want to view it)
  • I blocked time to focus – and this time was protected from meetings. People couldn’t book / invite me to anything that clashed.
  • It drove my awareness of how much time I need to spend on certain important projects – time I wasn’t dedicating before.
  • It made me realise I go into every day, and every week, with an overly optimistic assessment of what I can achieve, that ultimately leaves me feeling like I haven’t achieved enough by the end.

I intend to keep this approach up. I am not ready to drop my usage of Things yet – especially not for my personal life todos.

I’m interested to find out after another few weeks of using my calendar more deliberately if I can learn about the following:

  • How much important work can I do? Not just the urgent work.
  • Can I get better at communicating with others around me what I can / cannot achieve by certain dates?
  • Can I feel better at the end of each day knowing I've focused my time in the right places, and achieved more with my time?

The clearer I can be with myself, the clearer I can be with everyone around me, and the more I can help people achieve their own tasks and projects.

Let’s find out!

Update: in episode 10 of Lost and Founder I share what I've learnt from using my calendar instead of a todo list over the 3-4 weeks since writing this post. TL;DR: it's helping.

Finding time and making time

People often say “I don’t have time”.

  • I don’t have time to write a blog post.
  • I don’t have time to learn to draw.
  • I don't have time to play a masterpiece on the piano.
  • I don’t have time to start a business.
  • I don’t have time to cook.

We all have the time. We’re all given the same 24 hours in every day, and 7 days in every week.

It’s not the time that’s the issue.

Our circumstances, attitudes, environments, goals, and clarity – those are the things that vary.

If your goals are clear, if your environment encourages you to achieve those goals, if your circumstances can be adjusted to allow you time and space to work on your goals – then time… time is made.

  • You make time for writing a blog post – one sentence a day.
  • You make time for drawing – with an open sketchbook, and a pencil at the ready, one 5 minute drawing at a time.
  • You make time for that masterpiece by time-boxing 10 minutes at the piano each morning.
  • You make time to start that business by sharing the idea with one person tomorrow and getting their feedback.
  • You make time to cook by drawing up a meal plan tonight.

Next time you hear yourself saying “I wish I had time to do that” ask yourself how much you wish you had the time. If you want the time enough then it’s really the motivation, clarity, focus, environment, and other factors you’re lacking – the time will be made.

Episode 6 of Lost and Founder – Planning and Habits

Another week, another episode of Lost and Founder. Really trying to keep this habit up!

Speaking of habits...

In episode six, I share my distaste for planning and how I have been reframing planning in my head to encourage me to do more of it. Setting a deadline, and making myself accountable for what I am planning has been useful for showing an outcome to my thinking and planning in the last week.

I've also been reading a helpful and practical book called Atomic Habits, by James Clear. It's all about improving your life by adopting positive, healthy habits, and trying to eliminate your bad habits.

I'm still reading it, but a rule I've already been finding helpful is the two minute rule – try adopting a new habit by breaking it down into the smallest possible task, something that can be done in just two minutes. If you can master that then you're laying the ground work for bigger things. We'll check in next week to see how we're doing – if you try it out, be sure to let me know!

Actions and take aways

  • Set a deadline, a format, and find someone to hold you accountable to your planning.
  • Try the 2 minute rule with habits – let me know what you can achieve and I’ll give a shout out next week to anyone who successfully starts adopting a new habit.

Thanks, and see you next time!

Episode two of Lost and Founder – strategy, tactics, and habits

Another tough week, and episode two of my new podcast, Lost and Founder.

My goal with each episode is to be open and honest, and give a side to the founder journey that often isn’t shared enough – the unglamorous, stressful, uncertain side.

Hope you enjoy the show, and thanks to everyone who tuned in for episode one and gave me feedback and support. I owe you!